Synchronous & Asynchronous Communication Tools-Myassignmenthelp.com

Question: Discuss about the Synchronous and Asynchronous Communication. Answer: Introduction Communication is an important part of every organization performance and growth making it important to manage communication effectively(Mehra, 2016). As the organization expands their operations globally different time zones have had a toll on how the meeting is conducted making it important for meeting among managers across different regions to help virtually as well as require the stakeholders to adopt certain points to help them maintain clear and effective communication. Synchronous and Asynchronous Communication With time zones causing some major complications among managers, it is critical to developing a universal meeting time in which all managers will have to prepare and attend the meeting. This is a problem due to the different time zones but will in most situations be based on the head offices office timing since this is where most main organization heads and staff are likely to be located(Pearson, 2009). Managers from the other region will have to modify their shift and avail time to attend the virtual meeting since in most situations the manager would be responsible for attending the meeting thus only one or two senior heads would be expected to be present. It is also important to assess the time zones and adjustment also made to the main office meeting timings where the head office staff can also modify their attendance on a single day by Either shifting their timing 1-2 hours before or after their regular office hours so as to make it more convening for other regional managers or meeting attendants. This is especially important for individuals who may be located in a time zone which falls in a time one of 2-3am which is likely to disrupt their sleep and result in affecting their performance during a meeting. In such situations, the head office staff and attendants should maintain a flexible virtual meeting shift timing which can stretch between 2-4 hours which can be compensated by other coming to office earlier or later(Qiu, 2013). It is important to demonstrate flexibility as it also demonstrates the head offices staffs commitment to modify their timing so as to make the virtual meeting a success by shifting their timing. Use of Synchronous and Asynchronous Communication Tools Technology has grown to play a huge role in business today and its important for organizations with branches across the globe to also use these tools to synchronize the meeting timing so as to ensure the manager and stakeholders all attend the meeting. Intercontinental virtual meeting are not health every day thus its important to make sure each of the attendants makes it to the meeting(Niehues, 2006). The main office meeting organizer must, therefore, take the responsibility of calling all stakeholders 1-2 hours before the scheduled meeting timing so as to ensure they are awake and ready to attend the meeting. This is important since sleep is an aspect which tends to over dominate certain people and has an especially strong effect during odd morning hours. This makes it important to place one individual preferably he secretary of the meeting in charge of calling up each of the attendants and ensuring they are ready. Its also important to have a backup in place incise the individual's phone may be switched off or not reachable thus its important to also involve one other senior and responsible staff who lives close to the meeting attendants location to the process. This individual can be contacted incise communication with the stakeholder cannot be established to ensure the meeting is on track(Cruz-Cunha Manuela, 2009). The possibility of cancellation should also be put in place since certain situations and technologies such as the internet may fail to make it important for the secretary to also inform all stakeholders regarding the cancellation if any and inform them regarding a rescheduling. Conclusion The virtual intercontinental meeting is growing more common as businesses expand their operations but at the same time management, the meetings effectively have also become critical to every organization's success. Technology must be infused with human resource and traditions techniques to ensure the business meetings are a success. This means synchronizing each stake holders thing and considering their perspective rather than waiting for them to raise concerns regarding intercontinental meeting which may be inconveniencing towards their personal lives. References: Cruz-Cunha Manuela, M., 2009. Enterprise Information Systems for Business Integration in SMEs: Technological, Organizational, and Social Dimensions: Technological, Organizational, and Social Dimensions. IGI Global. Mehra, P., 2016. Business Communication for Managers. 2nd ed. Pearson Education India. Niehues, J., 2006. The use of (a)synchronous communication tools in e-learning. GRIN Verlag. Pearson, 2009. FCS Data Communication and Networking L4. Pearson South Africa. Qiu, R.G., 2013. Business-Oriented Enterprise Integration for Organizational Agility. Idea Group Inc